WHO IS A “RESPONSIBLE EMPLOYEE”
The Department of Education’s Office of Civil Rights (OCR), which puts forth guidance for institutions in meeting Title IX obligations, states that any “Responsible Employee” that knows or should know about possible sexual harassment or sexual violence must report it to the University Title IX Coordinator or other school designees (Deputy Title IX Coordinators), so that necessary and appropriate actions can be taken to respond appropriately. Responsible Employees include any employee who has the authority to take action to redress sexual violence; who has been given the duty of reporting incidents of sexual violence or any other misconduct by students to the Title IX Coordinator or other appropriate University designees; or whom a student could reasonably believe has this authority or duty. At ISU, Responsible Employees include, but are not limited to:
- All instructors, including full-time professors, adjuncts, lecturers, Adjunct Instructors, and any others who offer classroom instruction or office hours to students;
- All advisors;
- All coaches, trainers, and other athletic staff that interact directly with students;
- All student affairs administrators;
- All residential hall staff;
- Employees who work in offices that interface with students; and
- All supervisors and university officials.
- Confidential Employees (those specifically identified on campus as mental health counselors, those working in campus health care centers, and victim advocates) do not have an obligation to report information known to them, and students may speak to them with anonymity if desired. Confidential Employees may not share personally identifying information with university officials without an individual’s consent.
Campus Confidential Resources
How to Report a Title IX Issue
If you feel that a student has experienced sexual misconduct, your duty as a Responsible Employee is to report the concern to the Office of Equal Opportunity via the following methods:
- Via phone: 515-294-7612
- Via email: email@example.com
- In person: 3410 Beardshear Hall, 515 Morrill Road by appointment Monday - Friday, 8:00 a.m. - 5:00 p.m.
“Campus Security Authority” (“CSA”) is a Clery Act-specific term that encompasses four groups of individuals and organizations associated with an institution.
- A campus police department or a campus security department of an institution.
- Any individual or individuals who have responsibility for campus security but who do not constitute a campus police department or a campus security department.
- Any individual or organization specified in an institution’s statement of campus security policy as an individual or organization to which students and employees should report criminal offenses.
- An official of an institution who has significant responsibility for student and campus activities, including, but not limited to, student housing, student discipline, and campus judicial proceedings. An official is defined as any person who has the authority and the duty to take action or respond to particular issues on behalf of the institution.
The function of a Campus Security Authority is to collect crime information relating to those allegations of Clery Act crimes disclosed to him or her that he or she concludes were made in good faith and then to immediately report that information to ISU Police. A Campus Security Authority is not responsible for determining authoritatively whether a crime took place—that is the function of ISU Police.